Executive Assistant (to the GM, Innovations by Jayman)

Executive Assistant (to the GM, Innovations by Jayman)
Employment type: Full-time
JAYMAN
City: Calgary
Last visit: 2014-10-29
Author's ads: 1

Posted: 2014-10-29

Description:

As one of Alberta's largest and most respected home builders, Jayman offers customers a wide range of beautiful homes in the most desirable communities of Edmonton and Calgary. Jayman is a market leader and has been providing the highest standard of craftsmanship and quality for more than 30 years by blending fine craftsmanship with the most advanced construction technologies available. Jayman has been named one of Alberta Venture’s “Fast 50” and is a Platinum winner of the “50 Best Managed Companies” in Canada. Jayman has also been named one of the Top 65 Employers in Alberta for 2013, as well as a Top 50 Best Managed Company in 2013. Innovations by Jayman won the Builder of Excellence award and Avid Benchmark Award- Customer Service in 2014.

 

We currently have an opportunity for an Executive Assistant in our Innovations division out of our Calgary office who, ideally, is experienced in organizing and facilitating the office of a senior executive in the home-building industry. This position requires a high degree of discretion, engagement, initiative, and independence and will be familiar with, and support the corporate goals and direction. Initiative, sound judgment, self-composure, as well as a positive attitude and team spirit are essential attributes for success. This job may require flexible hours to meet the division’s needs.

Key Deliverables:

Supports the effective time management of the GM

Proactively identify key priorities, deadlines and deliverables.

Prepares internal and external correspondence, reports and presentations.

Screens incoming correspondence and reports making preliminary assessments of the importance of materials.

Answers routine and non-routine telephone calls and directs callers to the appropriate person.

Uses judgment and knowledge to decide when to escalate urgent issues, when to handle in the normal course of business and when issues can be better handled by managers or by themselves.

Provides a variety of administrative functions including;

o    Coordination of travel arrangements

o    Preparation of expense & credit card reconciliation reports

o    Vacation tracking and reconciliation for the division

o    Arrangement of meetings, including the preparation and distribution of agendas and meeting materials

o    Takes meeting minutes and follows up on action items

Provide assistance with budgeting activities

Works collaboratively with Jayman’s administrative staff and provide backup when required

Essential Relevant Experience:

Administrative background and a strong ability to multi task

Ideally, has 2-3 years’ experience in a similar role (residential construction industry)

Excellent customer service and interpersonal skills; good negotiation skills

Must have a sense of urgency and an ability to delegate and make judgment calls

Ability to react well under pressure and treats others with respect

Competent MS Office computer skills; very strong Excel and PowerPoint skills are a “must-have”

Ability to maintain confidentiality and confidence of Managers

Why work at Jayman:

Competitive compensation package and bonus program

Flexible health and dental coverage for our employees and their families

Health Spending Account for our employees and their families

Employer matching Group RRSP program

Comprehensive training and development program

Opportunity for growth and career advancement

Employee discount program on Jayman products

Onsite free gym

Reward and recognition programs

Extended paid vacation time in December in addition to annual paid vacation

Social club, activities and events for staff and their families

Energetic, driven and fun work environment and culture (Work Hard, Play Hard)

Extensive community and volunteer involvement

 

If you feel that this is the right challenge for you, and you meet these qualifications, please respond by 4:00pm on November 15, 2014 by sending your resume and cover letter in Word or .pdf format to careers@jayman.com .

Please indicate EA-Innovations in the subject line of your email.

We thank all applicants for their interest; however only those selected for an interview will be contacted.  

No telephone or agency inquiries please.

Career Level: Experienced

Industry: Construction and Trades

Job Function: Administrative and Clerical

Website: http://www.jayman.com