Administrative Assistant (Brokerage)

Employment type: Full-time
City: Calgary
Last visit: 2014-10-27
Author's ads: 1

Posted: 2014-10-27


Are you looking for a new challenge to enhance your career? Accelerate your success with a career at Colliers International.

Learn More | More Colliers International Jobs

About Colliers International

Colliers is the leader in global real estate services, defined by our spirit of enterprise. Through a culture of service excellence and a shared sense of initiative, we integrate the resources of real estate specialists worldwide to accelerate the success of our partners. Putting into action our values of Service, Expertise, Community and Fun, we foster a collaborative, fun culture and give back to the places where we live and work. Our most valuable resource is our people: energetic, innovative thinkers who care equally about doing great work and providing exemplary service to clients and to one another.

We are successful because we enjoy what we do!

Purpose of Position:

We are looking for an Administrative Assistant to join our Calgary office. The successful candidate will be responsible for providing administrative support and superior service to producers and internal staff.

Summary of Essential Job Functions:

Provides administrative support, including word-processing, generation of presentations/proposals which include tables, inserting images, Excel spreadsheets and graphs, etc prepare project timelines, legal documents (Offers, Letters of Intent, Commission Agreements, etc general correspondence, and spreadsheet reports. Coordinate and develop promotional marketing materials and flyers.

Maintains all sales, lease and consulting deals administered using the ETR/DTS deal tracking system.

Provides general office support, including switchboard relief as required, filing and file maintenance, upkeep of high traffic areas (copier room, lunch room, meeting rooms

Assists the Administrative Manager with document collection and matching for various accounting processes.

Assists with Accounts payable coding and liaises with Corporate Finance Team on AP inquiries.

Conducts deal deposits.

Coordinates internal and external mail distribution.

Required Skills:

Encourages and supports leadership and growth in others, positive attitude.

Business or office experience (real estate experience an asset strong customer service skills, and strong verbal and written communication skills.

Must have computer proficiency in Word, Excel, and PowerPoint.

Previous experience in accounting and experience using Great Plains is an asset.

Requires an excellent customer service approach to handle daily interactions.

Creativity in presentation preparation.

Exhibits high level of professionalism and strong interpersonal skills.

Ability to complete tasks under time sensitive deadlines.

Ability to work in a fast paced environment with minimal supervision/instructions provided.

If you enjoy working in an optimistic, energetic and dynamic work environment that emphasizes social as well as business interaction, then we invite you to apply.

Career Level: Entry Level

Years of Relevant Experience: 2 Years

Education: Diploma

Industry: Real Estate and Property Management

Job Function: Administrative and Clerical